Managing Shares and Access Control

Managing Shares and Access Control

Learn how to manage shared folders, control access levels, view shares, and terminate access when needed.

Note: You can manage shares from both my.pCloud and pCloud Drive Preferences.

Creating a New Share

To create a new share in pCloud Drive:

1. Open your pCloud Drive file directory
2. Right-click on a folder
3. Select Share from the context menu
4. Choose your sharing method:

• Share Link: Copies a generated link to the clipboard for direct sharing
• Invite to Folder: Opens the Shares tab in pCloud Drive to enter email addresses of people you want to grant access to

Viewing Your Shares

See all folders you've shared with others:

From pCloud Drive

1. Double-click on the pCloud Drive icon to open Preferences
2. Go to the Shares tab
3. Select My shares subtab
4. View all folders you've shared with other users

From my.pCloud

1. Open my.pCloud and log in
2. Go to Shared > Folders in the left menu
3. View your shared folders

Viewing Folders Shared With You

Access folders that others have shared with you:

1. Open the Preferences menu in pCloud Drive or my.pCloud
2. Go to Shares > Shared With Me
3. View folders shared to you by other users
4. See the access rights you have for each share

Changing Access Levels

Modify the access level for a folder you've shared with another pCloud user:

1. Open the Preferences menu and go to Shares > My shares
2. Find the folder in question and click Manage Access
3. A list with all people who have access will appear
4. Update the access level for a particular user
5. The change will apply immediately

Available Access Levels

• View: Allows members to preview and download files
• Edit: Allows invited members to view, add, modify, and delete files
• Manage: Allows invited members to edit and reshare files (Business only)

Important: The access level you select applies to all subfolders and files in the shared folder.

Modifying Share Properties

To modify the properties of your shares:

Requirement: The user with whom you have shared your data needs to have accepted your share request before you can modify properties.

Once the invitation is accepted, you can:

• Change access levels
• Add or remove users
• Revoke access
• View share settings

Terminating Access

There are two scenarios for terminating share access:

Terminating Others' Access to Your Folder

1. Go to Shares > My shares
2. Find the folder you want to stop sharing
3. Click Manage
4. Remove specific users or revoke all access

Terminating Your Access to a Folder Shared With You

1. Go to Shares > Shared With Me
2. View folders shared with you by other users
3. See the rights you have for those shares
4. Click the Cancel button to the right of a share
5. Your access will be terminated immediately

Share Limits and Restrictions

Understanding the limits helps you plan your collaboration strategy.

Daily Sharing Limits

• Free and Premium plans: Share folders up to 150 times per day
• Business plans: Unlimited folder sharing every day

Folder Size Limits

• Basic accounts: Can share folders with up to 25,000 subfolders or 150,000 files
• Premium/Business accounts: Can share folders with up to 50,000 subfolders or 300,000 files

Note: If a Premium/Business user shares a folder with a Basic user, the limits for Basic accounts apply.

Storage Space Considerations

When someone shares a folder with you:

Shared Folders Don't Count Against Your Quota

• When you're invited to a folder, it doesn't take space from your account
• Only the folder owner's storage quota is affected
• You can upload to shared folders without using your own space

Copying Files to Your Account

• If you copy files from a shared folder to your own folders, those copies WILL count toward your storage
• Files remain in the shared folder and are also saved to your account

Notifications for Shared Folders

Stay informed about changes in your shared folders:

• EU accounts: Receive pCloud notifications when someone deletes files from folders shared via "Invite to Folder," including the email of the user who deleted the file
• US accounts: Currently do not receive notifications when changes are made in shared folders

Is There a Size Limit for Shared Folders?

Shared folders follow the same size limits as your account plan:

• Limited by your total storage quota
• No additional size limit beyond your plan's storage
• Constrained by the file and subfolder count limits mentioned above

Managing Shares from pCloud Drive

The pCloud Drive context menu provides quick access to sharing options:

Share Option

• Right-click on a folder
• Choose Share
• Select sharing method (Share Link or Invite to Folder)